Relocating a server room is a complex task that requires meticulous planning to minimize downtime and ensure a seamless transition. Here’s a concise guide to help you cover all critical aspects before, during, and after the move.
Old Location Checklist (with additions)
1. Documentation
- Backup all server configurations and network settings.
- Create a detailed inventory of all hardware, including servers, switches, routers, and cables.
- Document current rack layouts and connections (use photos, diagrams, or labeling).
2. Data Backup and Security
- Perform a full backup of all critical data.
- Verify the integrity of backups.
- Ensure all sensitive information is securely wiped from devices that won’t be relocated.
3. Power and Cooling
- Shut down servers gracefully and according to best practices.
- Disconnect and safely pack all power cables and UPS devices.
- Allow adequate time for cooling down hardware before moving.
4. Network
- Notify ISPs about the move and confirm end-of-service dates for the old location.
- Disable network devices and properly label cables for reinstallation.
5. Communication
- Inform stakeholders about potential downtime.
- Plan for any required interim services or contingencies.
6. Logistics
- Confirm the transportation method for fragile equipment (e.g., shock-resistant cases).
- Arrange insurance for hardware during the move.
- Check door sizes and ensure racks can be safely maneuvered out of the old location.
- Verify elevator/lift size at the old location to ensure racks can fit.
- Have the elevator service company on standby in case of breakdown.
7. Post-Move Cleanup
- Ensure all leased equipment is returned or accounted for.
- Remove racks and cables unless leaving them as part of the old location.
- Perform a final walkthrough to ensure nothing is left behind.
New Location Checklist
1. Environment Preparation
- Power: Verify power outlets, load capacity, and redundancy (e.g., multiple circuits, UPS, or backup generators).
- Cooling: Ensure proper cooling systems (e.g., HVAC, raised floors, hot/cold aisle containment).
- Security: Verify physical security measures (e.g., locks, cameras, access control systems).
- Verify door sizes at the new location to ensure racks can be moved in without obstruction.
- Check elevator/lift size to ensure racks can be transported within the building.
- Have the elevator service company on standby for emergencies during the move.
2. Network Infrastructure
- Ensure internet connectivity is set up before moving day.
- Pre-install switches, routers, and firewalls if possible.
- Test the new location’s cabling for connectivity and performance.
- Confirm public IP addresses and DNS configurations are updated.
3. Space Planning
- Set up racks according to the documented layout.
- Verify rack dimensions and weight capacity.
- Arrange for proper cable management systems.
4. Hardware Setup
- Inspect hardware for any damage during transport.
- Reinstall and reconnect equipment in the planned configuration.
- Confirm hardware grounding is done correctly.
5. Testing and Verification
- Test power systems, including UPS and failovers.
- Verify all network connections and access to critical systems.
- Check cooling efficiency and monitor temperature/humidity levels.
6. Data and Service Restoration
- Restore data from backups and verify data integrity.
- Gradually bring systems online, starting with core infrastructure (e.g., DNS, DHCP, file servers).
- Test all applications and services for functionality.
7. Post-Move Monitoring
- Actively monitor systems for any issues during the first 24–48 hours.
- Have a rollback plan in place in case critical problems arise.
8. Staff and Stakeholders
- Notify staff and stakeholders that the move is complete.
- Provide access credentials or physical access instructions for the new location.
- Ensure IT staff are familiar with the new setup.
Additional Notes
- Schedule the move during low-traffic times to minimize downtime.
- Keep spare parts and tools (e.g., screws, cable ties, adapters) on hand at the new site.
- Have a contact list for all service providers and emergency contacts.
- Test environmental monitoring systems (e.g., smoke detectors, temperature alarms).
- Coordinate with building management at both locations to ensure smooth entry and exit logistics.
By planning for these steps and potential challenges, you can ensure a smooth relocation with minimal disruptions to your operations.